Henrietta Lacks Legacy Group
Annual Meeting Minutes
Submitted by Arkia Gowins
June 17, 2017
101 Avon Beach Road, Baltimore MD 21222
Board Participants: Barbara Bates-Hopkins, Muriel Gray, Carlisa Jones, Kathleen Jordan via phone, Dennis McCartney, Adele Newson-Horst, Raheema Raheemm, Carolyn Samuels, Servant Courtney Speed, Arkia Wade, Michael Walsh, Jean Wilson-Richie
- Second Annual Luncheon Report – Carlisa Jones
- Venue has changed to the Fleming Senior Center. Ms. Jones secured quotes for catering and Xquisite Catering has been selected. Johns Hopkins uses this caterer and Ms. Jones is very familiar with their service. Ms. Gray and Ms. Thornton will join Ms. Jones for the tasting of June 22nd. A menu was provided to the group and the cost for 200 people is $5211.80.
- Forty-two sponsorship letters were mailed on June 17th. A copy of the sponsorship letter and the addresses were provided to the group. A recommendation was made to send letters to the individuals that gave last year as well as follow up with some additional sponsors. Adele will provide addresses to Carlisa for the additional names (Dr. Roland Pattillo; Daniel Ford; David Horst; Selwyn Ray; Dr. Theodore Stevens; Federal Express). Michael Walsh will reach out to CCBC for sponsorship. Dr. Adele and Ms. Jones will collaborate to schedule face to face meetings with sponsors.
- Mary Branch and Larry Bannerman were selected as woman and man of the year. Ms. Jones will reach out to both individuals to see if they will accept.
- Ms. Jones has secured 3 independent ads for the program. We reviewed the “Dear Friend” letter with the ad selections and prices. Ms. Gray suggested that we reach out to possibly the Boy Scouts, Catholic Church for Mrs. Branch and the Conservation Teams for Larry Bannerman to see if they want to include a congratulatory ad in the program.
- Keynote Speaker for the luncheon is Robert S.D. Higgins, MD, MSHA. He is the surgeon-in-chief at Johns Hopkins Hospital, the William Stewart Halsted Professor of Surgery and the director of the Department of Surgery at the Johns Hopkins University School of Medicine. He spoke on January 13th at the 2016 Martin Luther King Jr. Community Service Award program at the Johns Hopkins’ Turner Auditorium. Ms. Jones was a recipient of the award for her work with the Juvenile Diabetes Research Foundation Walk for a Cure.
- We reviewed the Tasks Time Line for the Luncheon. We need to send letters out to the HBCU’s and area Medical Schools. (Bowie State, Coppin State, Morgan State, University of Baltimore). Arkia needs to send an updated listserv of emails to Dr. Adele. Mrs. Racks can handle clerical services as needed.
- Review of March 18th Meeting Minutes – The group reviewed the minutes. Raheema moved and Ms. Gray seconded a motion to approve the minutes as printed.
- Treasurer’s Report
- Our regular checking account balance as of 6/18/17 is $1,121.64. We need to find a sponsor for our Essay Contest. The essays are getting better each year and this expense in February drains our banking account. The Wax figure account balance as of 6/18/17 is $5364.04 that does not include pledges. We did not approve the Treasurer’s report because it was misplaced at the meeting and Dr. Adele sent me these figures on 6/18/17 to include in the minutes.
- Committee Reports
- Commemorative Street Naming in Turner Station – A meeting is scheduled for Monday, June 19th with Tony Baysmore with the county to discuss the event for the naming of Henrietta Lacks Lane. Broening Highway is being named Henrietta Lacks Way via House Bill 328. The City Paper featured Turner Station and Servant Speed in a nice article.
- Dr. Adele reviewed a document that outlines our major activities. She stated that we all should be communicating the same message when we are out in the public about the activities that we are championing.
- Postage Stamp – Dr. Adele and Servant Speed have met with deputy postmaster twice about the postage stamp. At present the Citizens Advisory Committee is not running at full speed. Dr. Adele will follow up with the deputy postmaster.
- Website –Carolyn Samuels and Barbara Bates-Hopkins volunteered to review the website content and send screen shots to Kathleen of items that need to be edited. Dr. Adele volunteered to send Kathleen captions for some of the pictures on the site. Kathleen wants to put up the picture of Servant Speed from the City Paper with a caption. We have a donation link from the old website. Kathleen is still trying to figure out how to link to the new website but in the meantime the group decided the link was fine. Arkia is in charge of the PayPal account. We have all of our partners listed on the website and CCBC is included. Dr. Adele will send a list of partners to Ms. Wilson-Richie.
- T-shirts – We ordered 100 T-shirts and the logo is on the front and back. We have small, medium, large, 1X, and 2X. The price including shipping is $27.00. The group stated that we do not need to collect tax. Dr. Adele believes that we are tax exempt when purchasing items but that we need to collect tax when selling items.
- Essay and Video Competition – The group was encouraged to think about possible sponsors for the essay contest. Michael Walsh stated maybe CCBC can assist.Dr. Adele stated she had reached out to CCBC in the past about partnering. We advised that we have attended History Day in the past and provided details about our essay contest in the packets. Ms. Wilson-Richie’s daughter knows a videographer that could possibly assist us with the video portion of the essay contest and maybe help with potential sponsorship opportunities. Servant Speed and Ms. Thornton have been trying to meet with the CCBC foundation to strengthen the relationship. Michael Walsh will help facilitate a meeting to discuss opportunities for the endowment and partnering. Five students each year have been awarded scholarships from the Henrietta Lacks Endowment at the Johns Hopkins event in October.
- Facebook and Twitter – Ms. Cox is doing a wonderful job updating our social media accounts. Tabled this discussion since Ms. Cox was unable to attend the meeting.
- 3rd Annual Steel Workers Program – Nice program but low attendance this year. Servant Speed stated that Mr. Bartee had death in the family and apologized he was not able to get more people out for the event. Arkia suggested that we look at having on a weekend or the evening to get more attendance. Dr. Adele suggested using the Senior Fleming Center to get more participants.
- 20th Annual Henrietta Lacks Praise Day Celebration – Dr. Adele needs a write up for the celebration. Servant Speed will provide on June 19th. We are still waiting on the actual flyer from Ms. Thornton for the event.
- Tours of Turner Station –
- Need to follow up with Mr. Diggs about tour in September with the county.
- Bayview Resident Physicians – Suggestion was made to make the City Paper article about Turner Station into a user guide for the residents on the tour that normally starts in August.
- We are out of compliance under section four Term Limits in the by-laws. Ms. Samuels moved and Ms. Gray seconded a motion to revise the term limits. Officers can be re-elected for 3 consecutive terms. Thereafter, officers must sit out 1 term before running for the same office. The founder of the organization is exempt from this provision. A term is 4 years. Dr. Adele serves on another board and they have language that we could possibly use to exempt the founder from the term limits. Raheema was concerned about officers who, in the future, may not in compliance. She is going to review and come up with some alternate wording to address non-compliant officers.
- Arkia moved and Ms. Gray seconded a motion to change our Annual Meeting date to the 3rd Saturday of June instead of the 1st Saturday in August.
- Presidential Medal of Honor – Ms. Cox sent a letter for approval to Congresswoman Robin Kelly’s office. We are waiting on the language changes.
- Brancati Grant – The grant year has ended. This was an intergenerational project between HLLG, Girl Scouts, Bayview physicians, and senior mentors in the community to discuss health and aging in Turner Station. We have our final program on June 20th at 5 pm at St. Matthew United Methodist Church.
- Advisory Board – Tabled discussion because Elaine was not in attendance
- Amazon Smile—We have been issued a donation from the AmazonSmile Foundation because individuals have selected HLLG as their charity of choice when making purchases on Amazon. The information is posted on our website about how to participate in AmazonSmile.
- New Business
- Barbara Bates-Hopkins gave us information about a “Day at the Market” which is the 2nd and last Wednesday of the month at Monument Street from 10 am to 2 pm. They offer direct services like blood pressure and oral cancer screening.
- Servant Speed is starting a movement to boycott the Dollar General. The City Paper will be following up with her on “Save the Nation of Turner Station.”
- Ms. Samuel’s did the prayer to closed us out. Raheema made a motion to adjourn and Ms. Gray second. The meeting was adjourned at 2:18p.m.